[11:59:55] [connected at Wed Sep 20 11:59:55 2023]
[11:59:56] [I have joined #xf-bod]
[12:00:43] <Lyude> Hey everyone, time for roll call! ivyl, cmichael, rg3igalia, sima, anholt, mfilion
[12:00:46] * sima waves
[12:00:48] <cmichael> here
[12:00:50] <ivyl> present
[12:00:52] <rg3igalia> here
[12:01:55] <Lyude> oh awesome :), we've already got quorum then. I guess the topics for today: no updates w/r/t matrix, XDC stuff (including CoC team iirc?), GSoC/EVoC, and SFC
[12:02:05] <Lyude> rg3igalia: do you want to go over xdc first?
[12:02:27] <rg3igalia> sure
[12:02:46] <rg3igalia> yes, the first point in the CoC committee
[12:03:09] <rg3igalia> normally it's 4 people, I think: 2 from  the organizers and 2 from the board
[12:03:30] <rg3igalia> we need volunteers from the board, it's usually something simple
[12:03:44] <sima> doesn't need to be that many, just some attempt at somewhat diverse ...
[12:03:55] <sima> and ideally some folks with experience or the coc training from sage or something
[12:04:28] <alyssa> Lyude: present
[12:04:48] <rg3igalia> right, hopefully we'll have no incidents, but someone needs to be there and have the proper training or having been in other CoC committees and such
[12:05:11] <Lyude> mhm - I can volunteer if no one else does
[12:05:38] <rg3igalia> thanks, ideally we'd need one more person if possible
[12:05:55] * alyssa does not have the proper training and probably isn't in a headspavce where she could do CoC facilitation safely anyway :\
[12:06:18] <ivyl> I did the training a few years ago
[12:06:39] <ivyl> I do volunteer alongside Lyude 
[12:06:57] <rg3igalia> perfect! that's one item crossed from the checklist
[12:07:00] <rg3igalia> thank you both!
[12:07:06] <alyssa> \o/
[12:07:36] <sima> \\o/
[12:07:41] <rg3igalia> second: sam will send an email awith some proposal for X.Org to pay for coffee service and a few other items
[12:08:03] <rg3igalia> so be prepared for an email soon and some email discussion
[12:08:27] <rg3igalia> third: covid policy: I sent a proposal, I think cmichael agrees with it, and alyssa replied with +1, but nobody else did
[12:08:36] <cmichael> yes
[12:08:41] <rg3igalia> can we vote on it now?
[12:09:03] <rg3igalia> it has +1 from me too, obviously, not sure if it meets what ivyl was expecting
[12:09:04] <ivyl> +1 from me, fits all the criteria I've asked for
[12:09:08] <rg3igalia> thanks!
[12:09:26] <Lyude> +1 from me as well
[12:09:30] <Lyude> (and yes we can vote on it)
[12:09:30] <cmichael> +1 (just for the record)
[12:10:01] <rg3igalia> those are 5 votes already, if anyone has any issues with the proposed policy or would like some small adjustments, let me know
[12:10:24] <rg3igalia> ok, the schedule has been published already, as you have probably seen
[12:10:50] <rg3igalia> I've had to make some small adjustments post-publication, but if you see an issue, best to let me know as soon as possible
[12:11:12] <rg3igalia> like last year, someone mentioned that the workshops could have been scheduled better to avoid some conflicts and such
[12:11:22] <sima> oh +1 on covid policy, forgot to reply or something
[12:11:51] <rg3igalia> I've tried to make it make sense, please let me know if it looks good to you
[12:12:54] <rg3igalia> then, wild idea for xdc 2023 (not much thought): what if we invite michael from phoronix?
[12:13:18] <rg3igalia> like... paying for the travel expenses, what do you think?
[12:13:51] <Lyude> I think we've talked about this once or twice before iirc? iirc the main concern was more about whether he'd want to be there or not
[12:13:57] <Lyude> personally I don't have any issue with that
[12:14:01] <sima> yeah I remember the same
[12:14:04] <sima> could try again
[12:14:23] <sima> we've a line in our travel grant for press
[12:14:27] <rg3igalia> ok, I could send him an email if everyone agrees
[12:14:34] <cmichael> +1
[12:14:44] <sima> might also want to double-check with lwn, but I chatted with jake and apparently he's busy, and jon doesn't like to travel that much
[12:14:57] <sima> +1
[12:15:15] <rg3igalia> +1 from me, then, I can also try to reach jake
[12:15:17] <alyssa> rg3igalia: what's the.. benefit?
[12:15:51] <alyssa> at least to me xdc is more about the hallway track than the talks and that's something for which media attention is ... antithetical, no? 
[12:16:03] <rg3igalia> better and more timely reporting about XDC and everything going on there
[12:16:08] <alyssa> not making attendees feel like they're a spectacle in a zoo
[12:16:33] <alyssa> the talks themselves are being livestreamed presumably so reporting that is fine already
[12:17:01] <alyssa> IDK. If media people show up they're not unwelcome, but IDK if it's a great idea to encourage it either?
[12:17:01] <rg3igalia> well, lwn has attended xdc in the past and hopefully nobody felt like being in the spotlight
[12:17:10] <Lyude> alyssa:  I mean - linux media folks are fine tbh
[12:17:28] <Lyude> tbh I don't think I have an issue with media in general, it's more about why the media is there :p
[12:17:48] <Lyude> and reporting on stuff we're actually doing at least seems alright to me
[12:17:55] <alyssa> rg3igalia: tbh - the relationship between linux devs and lwn is very different than that with phoronix. 
[12:18:24] <rg3igalia> I agree, maybe it's also a good chance to speak 1-to-1 and improve that, dunno
[12:18:47] <alyssa> maybe? the models are so different
[12:19:24] <rg3igalia> like I said, I didn't think too much about this one, just read the news today in his website and thought he might be interested in attending in person
[12:19:37] <Lyude> I don't think it could hurt
[12:20:22] <alyssa> phoronix is high volume press releases and sketchy benchmarks with a loosely moderated forum full of dubious tired takes. lwn is mostly long form journalism and links to original posts with generally measured and moderated forums. there's a reason mesa/linux devs tend to feel differently about the two
[12:20:43] <alyssa> corbet being a kernel maintainer goes a long way for building the trust as well i suppose
[12:21:22] <alyssa> i guess it really is a trust issue for me.
[12:21:59] <ivyl> I second alyssa on that
[12:21:59] <alyssa> lwn has earned my trust and phoronix has lost it and I don't think I'm the only mesa dev at least the feels the same,
[12:22:01] <alyssa> .
[12:22:36] <Lyude> I'm fine with us holding back on that then, I think if we've got any board members uncomfortable with this it's probably a good idea to avoid
[12:22:42] <alyssa> all of that is to say, if Michael showed up at XDC as an attendee, that's his prerogative
[12:23:07] <alyssa> but I don't feel great about us..
[12:23:09] <rg3igalia> yes, I don't want to stir any pot with this, definitely if a couple of board members strongly disagree with that, I prefer to hold back
[12:23:10] <alyssa> encouraging it
[12:23:16] <alyssa> rh
[12:23:24] <alyssa> rg3igalia: less disagree and more nervous
[12:23:32] <Lyude> that's enough of a reason tbh
[12:23:36] <rg3igalia> I can still reach out to jake from lwn just in case
[12:24:14] <alyssa> enough mesa people have expressed theirs views on phoronix to me that I wouldn't feel good saying nothing here I guess.
[12:24:23] <rg3igalia> and last point from me: xdc 2024
[12:24:47] <rg3igalia> call for organization proposals is over, and we've only received the PEI one so far
[12:25:11] <rg3igalia> again, I think their proposal is a no-go since they don't actually organize anything, it seems, they just give us access to venues, discounts and everything
[12:25:37] <Lyude> Have we already extended the RFP this year by the way?
[12:25:50] <ivyl> alyssa: I'm not really involved in Mesa and I share the same reservations. You've expressed them better than I've ever could.
[12:25:50] <rg3igalia> unfortunately mark is not here today so and I don't know if he's expecting someone else to submit a proposal
[12:26:07] <rg3igalia> Lyude: afaik no
[12:26:39] <rg3igalia> I think last year he mentioned he could get one or more companies to submit proposals
[12:26:49] <rg3igalia> so I do hope we get some in the end
[12:27:28] <rg3igalia> should we extend the official deadline publicly or should we wait a bit for mark to get back?
[12:28:05] <Lyude> I'd be fine with extending the deadline if other folks are
[12:28:46] <ivyl> +1 since there seem to be interested parties 
[12:29:04] <sima> yeah need to extend officially I guess and more actively ask around
[12:29:05] <cmichael> also +1 since it seems we need more options
[12:29:08] <alyssa> +1
[12:29:13] <sima> so +1
[12:29:23] <rg3igalia> ok, that's all from me
[12:29:36] <rg3igalia> and also, I need to send the speaker's guide for xdc
[12:29:40] <rg3igalia> that's underway
[12:30:10] <rg3igalia> sorry for monopolizing today's meeting so far :)
[12:30:43] <alyssa> rg3igalia: you're organizing, you've more than earned it!
[12:30:53] <alyssa> thank you for the monopolizing ;)
[12:31:15] <ivyl> indeed! totally expected this close to the actual event, thanks rg3igalia!
[12:32:07] <Lyude> sgtm. I guess with GSoC/EVoC and SFC: I at least thought I managed to make some progress on spi's front but it seems like we still haven't gotten a repsonse from SPI I think? (trying to look up the email thread to double check atm)
[12:32:35] <Lyude> yeah - we still haven't heard back from Michael :\
[12:33:08] <Lyude> I guess I'll poke on both threads again. i don't know what else we can do w/r/t this :|
[12:33:23] <cmichael> I've not seen a response wrt evoc
[12:33:27] <Lyude> yeah same
[12:33:41] <Lyude> supposedly there was a miscommunication but now it's silent again
[12:34:07] * rg3igalia has forgotten a point about xdc 2023, will talk about it at the end of the meeting
[12:34:08] <sima> Lyude, for the missing spi response I think all tracy wants is the current khronos contract in the latest version spi signed for us
[12:34:17] <Lyude> do we have that somewhere?
[12:34:22] <sima> I think if you just dig that out from archives and send it to tracy it should be good?
[12:34:38] <Lyude> alright, I can definitely get to that today
[12:34:40] <ivyl> Yup. We are also dealing with some sponsors that have more convoluted requirements (WO/PO, signed contracts) and those also seem to not move.
[12:34:59] <Lyude> ivyl: not moving on SPI's front you mean?
[12:34:59] <sima> Lyude, ping me if you don't find it, just running rather low on spoons today
[12:35:00] <ivyl> The simple "just an invoice + wire transfer" is very quick though.
[12:35:55] <ivyl> yes, but I would give them two more weeks
[12:35:58] <sima> Lyude, I mean finding the most recent khronos contract in our archives
[12:36:06] <Lyude> gotcha
[12:36:41] <ivyl> with one I'm not sure if the sponsor reached out to them with the supplier system, they've tried to get us signed up but it's something that SPI handles and AFAIK they already have accounts there
[12:37:22] <sima> ivyl, iirc last years spi's treasurer tallied up all our xdc sponsors per what we had on the website, and then made sure they're all invoiced
[12:37:29] <sima> I guess that hasn't happend (yet)?
[12:41:06] <ivyl> no
[12:41:28] <ivyl> but it's good idea to poke them about it at the start of October
[12:43:32] <Lyude> btw, I guess that's it for the end of the meeting
[12:43:41] <ivyl> thanks!
[12:44:14] <cmichael> ok. thank you !
[12:44:17] <Lyude> also - I totally forgot to send out the minutes for last meeting so I will make sure to do that today
[12:44:30] <rg3igalia> thanks!
[12:44:33] <cmichael> I think rg3igalia had one more point wrt xdc ??
[12:44:42] <rg3igalia> scratch that, sorry
[12:44:45] <cmichael> ah ok :)
[12:53:29] * anholt catches up briefly, was deep in some code.
[12:55:26] <alyssa> a good place to be
[12:56:02] <tlwoerner> gsoc: 4/5 projects have completed with PASS
[12:56:22] <tlwoerner> the last project (pipewire) is being submitted this week, to be graded next
[12:56:25] <alyssa> an A- at my alma mater!
[15:31:33] <Lyude> tlwoerner: I sent them a message a week or two ago but I don't have the buffer open anymore, do you remember the irc nick for the mentor for the EVoC student we're currently dealing with regarding the payment snafu?
[15:31:46] <Lyude> (I would like to let them know it finally seems like progress is being made)
[15:38:57] <tlwoerner> Lyude: mariacanal
[15:39:10] <Lyude> gotcha, thanks!

[15:43:51] [disconnected at Wed Sep 20 15:43:51 2023]