[11:59:59] [connected at Wed Jul 26 11:59:59 2023]
[11:59:59] [I have joined #xf-bod]
[12:00:50] <ivyl> present
[12:01:44] * sima waves
[12:02:09] <rg3igalia> hi
[12:02:29] <cmichael> hola
[12:03:04] <Lyude> Hi everyone! The agenda for today is: XDC, Matrix (no updates), GSoC/EVoC, SFC (unsure we have any updates? I need to catch up with my email though), I guess let me know if I missed anything
[12:03:58] <Lyude> rg3igalia: ^ any XDC updates?
[12:04:15] <sima> Lyude, we might need to ping sfc about the agreement to join, we're waiting on them for that, otherwise nothing there I think
[12:04:43] <sima> Lyude, one more sponsor for xdc23 (amd renewed too, yay)
[12:04:53] <rg3igalia> yes, a couple of things: we voted over email and decided to go with a not-mandatory masks policy, so I have pending to send a reworded policy for approval
[12:05:07] <rg3igalia> also, we may want to vote on the foundation paying for masks and antigen tests
[12:05:47] <rg3igalia> and then, the CfP closed, we think we have enough quality talks already so we're reviewing, the deadline is in a couple of days
[12:05:57] <rg3igalia> hopefully we could have a draft schedule for the next meeting
[12:06:12] <sima> wrt expenses, some of the travel request had a bit liberal interpretation of our per diem rules. my understanding is that for food&stuff we pick what what the us gov has per the links, and hotel/airport transfer needs to be actual costs
[12:06:26] <rg3igalia> ah, yes, I have to contact those too, thanks for the reminder!
[12:06:31] <sima> not sure there's more to discuss on that one than what I brought up on board@ already
[12:07:08] <rg3igalia> also thanks sima and ivyl (and anholt) for handling the sponsorship stuff, we got a few ones lined up already
[12:07:14] <sima> rg3igalia, I guess mostly just need to remind people to give us actual hotel/transfer for reimbursement and only the per diem for food
[12:07:33] <sima> plus make sure they pick the right per diem rate :-)
[12:08:13] <Lyude> rg3igalia: sgtm, I'm +1 for having us pay for masks/antigen tests
[12:08:30] <rg3igalia> sima: yes, I'll ping people, and I think jagan has to send the cost breakdown too
[12:08:46] <ivyl> +1 from me too if we vote on masks/tests
[12:08:58] <mfilion> o/
[12:08:58] <Lyude> sima, cmichael, ivyl, rg3igalia 
[12:09:07] <rg3igalia> +1 from me on paying for masks and tests
[12:09:08] <Lyude> rg3igalia: also oops - did we make a spot for the state of the x.org?
[12:09:10] <sima> anyone remember the rough estimates, iirc we had some?
[12:09:25] <rg3igalia> yes, let me dig up the email...
[12:09:47] <ivyl> Lyude: there's a submitted talk for that
[12:09:53] <Lyude> ahh cool
[12:10:01] <cmichael> +1 for masks/tests
[12:10:31] <rg3igalia> around €1500 for masks/tests
[12:10:47] <mfilion> yep agreed to provide masks/tests for those who would like some. +1
[12:11:17] <sima> ah that's reasonable, +1
[12:11:27] <sima> rg3igalia, thanks for digging it out again
[12:11:46] <rg3igalia> np!
[12:12:28] <Lyude> Alright, that makes it approved then :)
[12:12:47] <Lyude> tlwoerner, cmichael - any GSoC updates?
[12:12:50] <rg3igalia> also thanks you to everyone who's reviewing or has reviewed proposals so far!
[12:13:34] <cmichael> Lyude, not much afaik
[12:14:23] <cmichael> rg3igalia, any time ;)
[12:15:46] <Lyude> cmichael: so I guess that's it from your side then?
[12:17:19] <cmichael> Lyude, well, I did get the email from trevor and was able to get setup (mailing lists, etc) for GsoC/Evoc admin stuff, but I don't think that's really "news" wrt gsoc updates
[12:18:20] <Lyude> alright, sgtm then. I guess today it's a short meeting then :)
[12:18:24] <Lyude> thanks for coming everyone
[12:18:26] <sima> ivyl, is the payment for the evoc intern happening?
[12:18:31] <tlwoerner> nothing new this week. all midterm evaluations were complete on time, back to coding
[12:18:34] <sima> Lyude, ^^ I think that's the main one really
[12:18:48] <ivyl> sima: still haven't got details on the payment info, I'll ping again
[12:18:48] <sima> since we fumbled that one quite badly already :-(
[12:20:04] <ivyl> bump sent, cced tlwoerner 
[12:22:16] * anholt finally sending out treasurer's report.  whoops.
[12:23:00] <tlwoerner> ivyl: thanks, got it
[12:28:31] <mfilion> I need to run in a few minutes but one quick (and possibly very unpopular) comment here regarding proposal reviews 
[12:28:39] <mfilion> But we should be very careful that XDC doesn't turn into IDC (Igalia Dev Conf), as that's what its starting to look like.
[12:29:52] <ivyl> I think this year may look like that because it's in A Coruña, but I think we have variety.
[12:30:08] <mfilion> @ivyl you might think so
[12:30:15] <mfilion> but we currently have 11 igalia talks
[12:30:50] <mfilion> 11 on 12 submitted
[12:32:09] <mfilion> and really, we shouldn't have 3 people from one company voting for their own talks
[12:32:48] <mfilion> I purposely avoided to get involved in the proposals reviews when I hosted in Montreal, and I wanted to make sure the community had the best possible schedule
[12:32:56] <mfilion> and not just Collabora talks everywhere
[12:33:07] <mfilion> anyway, food for thought, I need to run.
[12:33:14] <rg3igalia> as the head of the committee I'll do my best to keep the conference balanced, as is in the interest of the community
[12:33:58] <sima> rg3igalia, btw what's the deadline for reviewing, since I haven't even started yet :-(
[12:34:26] <mfilion> I know some talks might be a bit out in the left field, but when it's from a company submitting for the first time, we should really consider it more
[12:34:46] <rg3igalia> sima: July 28 (in a couple of days)
[12:35:18] <rg3igalia> I also tried to sign up as many people as possible (10 people)
[12:37:00] <rg3igalia> mfilion: by the way, if you'd like to be part of the review process, let me know, there's still a couple of days to review talks
[12:37:21] <rg3igalia> and I'll probably have to ping people anyway, so it might get slightly delayed
[14:34:35] <alanc> https://www.theregister.com/2023/07/26/twitters_new_logo_meaning/ mentions the X.Org logo (and prior misuse of it)
[14:58:52] <tlwoerner> whoa! is there one evoc or are there two?
[14:59:17] <tlwoerner> my understanding is that there was only 1 evoc (something to do with nouveau)
[15:00:36] <tlwoerner> but now André is emailing about one to do with code coverage of drm tests
[15:00:55] <tlwoerner> does the board recall voting on one or two evoc proposals?
[15:05:48] <ivyl> tlwoerner: oh heck, yes! There's also André's student. There's no issue for me to track it. Can you send me their email and I move forward with the payment?
[15:06:47] <ivyl> found it in the proposal
[15:13:00] <ivyl> tlwoerner: CCed you
[16:40:32] <tlwoerner> yes, looking through the meeting minutes i'm pretty sure the board has only voted/approved 1 EVoC slot
[16:41:37] <tlwoerner> i had not realised until now that there were 2 proposals and told both they were approved (at different times)
[16:46:07] <ivyl> Yeah. We done goofed :-(
[16:46:54] <ivyl> Good news is that I've replied to the André's email. We have more defined process for evoc handling via the issue tracker. Also I've just got the wire transfer details and forwarded it to SPI for processing.

[16:52:49] [disconnected at Wed Jul 26 16:52:49 2023]